Alumni Association – Law School Chapter
Constitution and Bylaws
ARTICLE ONE – NAME
The name of the organization shall be:
The Barry University Alumni Association – Law School Chapter (“Chapter”), with
the principal place of business Orlando, County of Orange, State of Florida.
ARTICLE TWO - PURPOSE
The purpose of this Chapter is to
promote the interests of Barry University Dwayne O. Andreas School of Law
(hereinafter, the “Law School”), to
engage alumni and establish mutually beneficial relations between the Law
School and its alumni, and to help support the Law School for scholarships or
any general need of the University.
To promote the continued academic and
professional development of the Law School alumni, students, and faculty.
The Chapter shall be subject to the
policies of and general supervision of the Board of Directors of Barry
University Alumni Association and the Dean of the School of Law.
ARTICLE THREE –
Those eligible for membership in the
Chapter shall include:
a) All persons who have graduated from
the Law School. Such individuals are considered regular members of the Chapter;
b) All active and emeritus members of the
faculty of the Law School, any person who received an honorary degree from the
Law School and all administrative officers of the Law School are honorary members
of the Chapter.
Only those who have received a J.D.
degree from Barry University of Orlando School of Law or from Barry University
Dwayne O. Andreas School of Law may vote.
The Executive Board shall endeavor to
protect the name of Barry University Alumni Association – Law School Chapter
from misuse and shall take all action which may be deemed advisable to that
The Chapter membership list is for the
use of the Chapter only and cannot be used for promotion of any activity
unrelated to the Chapter. It shall not be used for personal gain or made
available for commercial or solicitation purposes.
All members are encouraged to
participate in the Annual Fund.
ARTICLE FOUR - OFFICERS
The officers of the Chapter shall
consist of a President, President-Elect, Secretary, Director of External
Affairs, and Immediate Past-President. (Collectively, “Executive Board”).
Elections shall be held annually.
Each officer shall be elected for a
one-year term; however an officer may serve in a particular position for more
than one year if so elected. The maximum consecutive terms of office shall not
exceed two full terms of one year. No member shall be eligible to run for
elected office unless said member has attended, in person, at least three (3)
events hosted by the Chapter for that calendar year. This condition may be
waived upon a showing of good cause by a majority vote of the members of the
The President is the chief executive
of the Chapter. The President shall appoint all committees; appoint representatives
and delegate responsibilities not otherwise provided for or ordered by the Chapter;
coordinate the activities of all committees and serve as an ex-officio member
of all committees; serve as the official representative of the Chapter or
delegate an official representative as necessary and appropriate; ensure that
the programs and policies of the Chapter are carried out; call special meetings
of the Chapter; preside at all meetings of the Chapter, announcing the business
before the Chapter in its proper order and the result of each vote. In the
event of any tie vote, the vote of the President shall determine the outcome.
The President-Elect shall have all the
duties and powers of the presidency in the absence of the President, shall
assist in additional duties as directed by the President, and shall serve as
the chairperson of the Social Events and Outreach Committee.
The Secretary shall keep accurate
records of all proceedings of the Chapter; carefully preserve all official records
and documents, including minutes at every meeting designated in Article I (“Meeting
Minutes”); keep the Constitution and By-Laws, amendments and resolutions in
good order and up to date; check for duplication and conflict among the same;
conduct and maintain accurate records of the official correspondence of the
Chapter; notify each Member of meetings; maintain the official Membership list
of the Chapter for this purpose; and shall serve as the chairperson of the
Communications Committee. The Office of Institutional Advancement shall keep a
complete copy of all records, furnished by the Secretary on an ongoing basis,
and shall assist with meeting notification.
The Director of External Affairs shall
serve as a representative of the Chapter for purposes of financial donations
and sponsorships of events; maintain records and copies of all donations and
sponsorships made; actively seek strategic partners for sponsorships and
donations; shall act as the liaison to and communicate with the voluntary bar
associations; shall serve as the chairperson of the CLE Committee.
The Executive Board shall have the
authority to establish guidelines and standards of performance for all
officers. No member shall be eligible to serve as an Officer or a member of the
Executive Board if he or she holds any personal or professional interest which
conflicts with an interest of the Law School or the University or represents
any interest adverse to the interests of the Law School or the University.
The membership may, by two-thirds
(2/3) vote, overrule any vote by the President or the Executive Board.
Each member of the Executive Board
must provide an e-mail address and a cell phone number to the Secretary for
participation in voting, and for use in all other Chapter business.
FIVE – THE ALUMNI CHAPTER EXECUTIVE BOARD
Executive Board shall consist of all Officers of the Executive Board, as
stipulated in Article II, Section 1; and up to four (4) members appointed by
President may appoint four (4) members to serve on the Executive Board for the
duration of the President’s elected term of office with majority approval of
the Executive Board.
SIX - MEETINGS
The Chapter shall meet three times
annually and/or under such provisions as set forth in the By-Laws.
SEVEN – ELECTIONS AND CAMPAIGNS
Section 1 – Political
No part of the activities of Chapter
shall be the carrying on of propaganda or otherwise attempting to influence
legislation. The Chapter shall not participate in, nor intervene in, any
political campaign on behalf of or in opposition to any candidate for public
office, including but not limited to the distribution of statements or campaign
materials. However, the Chapter may provide the name of a member who is a
candidate for public office, with the proviso that the announcement is not an
endorsement and it shall not be construed as an endorsement or support of Barry
University, Barry University Dwayne O. Andreas School of Law, or the Chapter.
This section does not apply to
bar-related elections (e.g. OCBA Young Lawyers Board, Florida Bar Board of
EIGHT - AMENDMENT
articles may be amended at any meeting of the Chapter by two-thirds (2/3)
majority of the membership present who have the right to vote as set forth
above in Article 3, Section 1.
NINE - DISSOLUTION
The Chapter may be dissolved by two-third
(2/3) of the votes cast by members in good standing. Upon dissolution, the
assets of the Chapter shall be conveyed to Barry University School of Law
through a scholarship fund of the Executive Board’s choice. In no event shall
all or any part of the assets or income of the Chapter inure to the benefits of
I - MEETINGS
Regular Meetings: The Executive Board
shall hold regular meetings at a time and place determined by the Executive
Board. Attendance by members may be restricted by the Executive Board; all
Regular Meetings are open to the entire Membership.
There is no notice requirement for
Election Meeting: A November meeting
of the Chapter shall be held in the Orlando area for the announcement of candidates
seeking election and for the transaction of business. The slate of candidates for
election must be submitted to the Office of Institutional Advancement at least fourteen
(14) calendar days prior to the scheduled meeting date for consultation and
Special Meetings: A special meeting of
the Chapter may be called by a majority of the Officers, by the Executive
Board, or by the Board of Directors of the Barry University Alumni Association.
Such a request shall be in writing and shall state the time, place, and purpose
of the meeting. No other business shall be transacted.
Notice: Notice of time and place of
all election and special meetings shall be emailed by the Office of
Institutional Advancement at the Law School or a designee thereof, or shall be
published in any appropriate publication with general circulation to the members.
Such notification shall be mailed not less than ten (10) calendar days prior to
Quorum: Those members present at any
meeting of the Chapter or of the Executive Board shall constitute a quorum.
Voting: All questions at all meetings
shall be determined by a majority vote of the members present.
Any member may request Meeting Minutes
for any Regular, Election, or Special Meeting, by requesting in writing to the
Secretary of the Executive Board. The Secretary, upon written request, shall
have ten (10) business days to provide the Meeting Minutes.
II - OFFICERS
Designation: The officers of this
Chapter shall be the Immediate Past-President, President, President-Elect,
Secretary, and Director of External Affairs.
Qualifications: Each officer must be a
member of the Barry University Alumni Association – Law School Chapter. Each
Officer must meet the requirements set forth in Article IV, Section 1 of the Constitution
of the Law School Chapter.
At any time, the Dean of the Law
School, in consultation with the Barry University Alumni Association Board of
Directors, may remove any Officer or Executive Board member for any one of the
following reasons: (i) failure to attend three(3) Executive Board meetings
without good cause shown within fifteen (15) calendar days of the third absence,
(ii) conduct which is unbecoming a member of the Law School Chapter or which
bears adversely upon the Chapter or on Barry Law School, or (iii) failure to
fulfill the duties and responsibilities of his or her position.
Election: Immediately following the
November meeting, there shall be an election to elect officer of the ensuing
The election shall be held at the
Barry University School of Law Campus in Orlando, Florida. The Secretary shall
publish, through e-mail and any other communication means, the candidates for
each position. The Secretary may provide an electronic means for submitting
votes for those Members not attending the in-person election, so long as a safe
and secure means of electronic voting has been approved by the Executive Board.
No Member shall vote more than once.
No proxy voting shall be allowed.
The Secretary and President shall
collect and tally the votes for each Officer position. In the event of a tie,
the Executive Board will determine the winner by a majority vote of Executive
Board members in attendance at the election meeting; provided, however, that
any candidate who is also a member of the Executive Board shall abstain for
voting. If this results in a tie, the President shall cast a second deciding
vote, unless the President is also a candidate, then a second majority vote by
the Members shall be held.
The President shall announce the
results of the election at the conclusion of the vote, and in an e-mail and any
other communication means, within five (5) business days of the election.
Term of Office: Each officer shall be
elected for a term of one year, and shall hold office until their successor is
Vacancies: When any Board Member
position becomes vacant, the Executive Board shall elect a successor to fill
the unexpired term.
Duties of Officers: The duties and
powers of the officers of the Chapter shall be as follows:
(a) Shall preside at all meetings of the Executive
Board and serve as an ex-officio member of committees established under the
(b) Shall present at each November meeting
of the members a report of the condition of the business of the Chapter;
(c) Shall cause to be called regular and
special meetings of the members and Executive Board in accordance with these
(d) Shall represent the Chapter as a
member of the Barry University Alumni Association Board of Directors or appoint
another Chapter member to fulfill this function;
(e) Shall enforce these Bylaws and perform
all the duties incident to the position and office which are required by law.
(f) The current President of the Chapter
shall be an ex-officio member of the Barry University Alumni Association Board
of Directors. The immediate Past President may be considered for appointment to
Barry University Alumni Association Board of Directors.
(g) May spend, and authorize the
expenditure of, a sum not to exceed $250 per month without prior approval of
the Executive Board, for the benefit of the Chapter or its members for any
purpose consistent with the goals and mission of the Chapter with the
consultation of the Office of Institutional Advancement and/or Dean’s Office.
(a) Shall during the absence and inability
of the President to perform his duties or exercise his powers, as set forth in
these Bylaws, have all the powers and be subject to all responsibilities that
are hereby given to or imposed upon such President;
(b) Shall coordinate committees deemed
advisable by the Alumni Chapter Executive Board;
(c) Shall serve as the chair of the Social
Events and Outreach Committees.
(a) Shall record the minutes of the
meetings of the Chapter and Executive Board and all business of the Chapter;
(b) Shall safely and systematically keep
all books and records of accounts of the Chapter;
(c) Shall exhibit at all reasonable times
his/her books to any member of the Chapter at each regular meeting of the
Executive Board, and at the Annual Meeting of the members;
(d) Shall maintain an ongoing roster of members,
including contact information for each member, the contents of which shall be
shared with the Office of Institutional Advancement on a regular basis to
ensure that both have an accurate and complete list. This includes doing a
public records request from the Florida Bar twice a year for updated
information of newly admitted attorneys;
(e) Shall serve as the chair of, and
oversee the Communication Committee or appoint and oversee the Communications
(f) Shall work with the Law School
administration and staff members to promote Alumni and Chapter achievements and
accomplishments, organizing newsletters, and disseminate different
information/promotional materials to the Members.
DIRECTOR OF EXTERNAL AFFAIRS
(a) Shall be the official representative
of the Chapter to the Voluntary Bar Organizations;
(b) Shall serve as the chair of the CLE
(c) Shall serve as the liaison between the
Law School Director of Institutional Advancement (or comparative position) and
donors/sponsors for the purpose of facilitating donations and sponsorships,
maintaining a record of all previous donor/sponsors, and presenting the
Executive Board of any and all information regarding donations/sponsorships
The Immediate Past-President, as a
member in good-standing, shall serve as an advisor to the Executive Board and
perform other duties as designated by the President.
Article III – Committees & Appointed Positions
Standing Committees: there shall be the following standing
committees: (1) Social Events Committee; (2) Communications Committee; (3)
Outreach Committee; and (4) CLE Committee
Number of Committees: there shall be any such additional
committees as may be deemed advisable by the Executive Board.
Appointments: The President, with the approval of
the Executive Board, shall appoint the chairman of each committee and any other
position as needed.
Qualifications: All members in good standing are eligible
to serve on a committee. Committee Chairs shall be subject to the same requirements
as those for Officers and Executive Board members as stated in Article 3, Section
1 of the Constitution and Article II, Section 2 of these Bylaws.
Purpose: Each standing committee shall be
charged with the following responsibilities and mission, all with the final
approval of the Executive Board:
(1) Social Events Committee: The Social Committee shall be in
charge of organizing and managing the monthly happy hours, including soliciting
sponsorships. The Social Committee shall be charged with hosting, at minimum,
three (3) quarterly events in addition to the happy hours, to include the
Annual Stanley Talcott Scholarship fundraising event.
(2) Communications Committee: The Communications Committee shall
be charged with creating and maintaining the Barry Law Alumni Directory. The
Communications Committee shall be charged with creating content and articles
for, and managing the Barry Law publications and social media accounts.
(3) Outreach Committee: The Outreach Committee shall be
charged with making recommendations to the Executive Board regarding the Barry
Law Alumni Regional Sub-Chapters, including but not limited to the following
matters: planning, marketing, and funding regional events; and managing the
(4) CLE Committee: The CLE Committee shall be charged
with developing a CLE program for each calendar year. The CLE Committee shall
be charged with securing speakers, locations, and CLE credits. At minimum the
CLE Committee shall host two (2) CLE programs throughout the calendar year, and
shall advertise each program and make available to the membership via
Article IV – Procedure
Bylaws: To meet temporary conditions
as they arise. Bylaws may be adopted at any Special Meeting of the Chapter.
Amendments: Bylaws may be amended by a
two-thirds vote of the members in good standing who are present at any Special
Meeting of the Chapter provided that the substance of the proposed amendment
had been submitted with notice for the meeting.
Procedure: Robert’s Rules of Order
THESE SECOND RESTATED CONSTITUTION AND
BYLAWS WERE ADOPTED AND RATIFIED BY THE EXECUTIVE BOARD OF THE BARRY LAW SCHOOL
ALUMNI CHAPTER ON JULY 10, 2014.
By: /s/ Denise Kim Beamer
President, Denise Kim Beamer